Sponsor & Advertising Payment Policy

1. Purpose

The purpose of this policy is to establish clear payment expectations and procedures for sponsors and advertisers while maintaining positive and professional relationships with our partners.

This policy applies to all sponsorship and advertising agreements with the organization, including:

• Event sponsorships

• Program or education sponsorships

• Website advertising

• Newsletter advertising

• Any other promotional partnership or sponsorship opportunity

All sponsorship and advertising invoices must be paid in full prior to receiving the associated benefits.

This includes, but is not limited to:

• Logo placement on marketing materials

• Event recognition

• Website listings

• Advertising placements

• Speaking opportunities

Once payment is received, it may take up to 48 hours for sponsor logos or recognition to appear on marketing materials or digital platforms.

Organizations or individuals with outstanding receivables will not be eligible for new sponsorship or advertising opportunities until their accounts are current.

The organization accepts the following payment methods:

• Credit Card

• Cheque

• Electronic Funds Transfer (EFT)

Cash payments are not accepted.

If payment is not received within the required timeframe, the organization reserves the right to:

• Delay or suspend sponsorship recognition

• Delay marketing or advertising placement

• Remove sponsorship or advertising benefits until payment is received

• Decline future sponsorship or advertising opportunities until accounts are current

In exceptional circumstances, sponsors may request a payment plan.

Payment plans:

• Must be requested in writing

• Require approval from the Board of Directors

• Must include specific payment amounts and due dates

Failure to comply with the agreed payment plan will result in suspension of sponsorship benefits until the balance is paid.

All financial matters will be handled with discretion and professionalism. The organization is committed to maintaining respectful relationships with sponsors while ensuring fair and consistent financial practices.